Manufacturers & Distributors ARTICLE -

Is Duplicate Data Costing You Money?


Target Audience: Manufacturing and Distribution Companies, Manufacturing IT Department Employees, M&D Industry, Manufacturing Accountants, IT Professionals

You’ve cut every extra expense you can imagine, from office supplies to overtime, and you’re still having trouble getting a handle on your company’s finances. Did you know a source of revenue loss could lie in a part of your business you don’t see? It’s the extra storage space you’re paying to house redundant data. By using deduplication technology, a little IT spending now could add up to big savings later.

Deduplication Technology Defined

Deduplication technology eliminates redundant data in your electronic storage archives by searching your servers for new data. It stores anything it hasn’t seen before, and it continuously works to eliminate duplicate information by making sure data is stored only once.

Deduplication technology can increase your overall operational efficiency, because you’ll no longer need to have employees weed out duplicate data. Plus, your decreased storage space needs will cut future IT costs, boosting your ROI. And by reducing the amount of information that needs to be stored, a deduplication system can also cut your company’s energy use — an appealing benefit for the cost-conscious and the eco-conscious.

Most companies that store data electronically can benefit from deduplication software, and as the amount of information your company stores increases, the greater the need for streamlining. If your company has more than one data center, deduplication software can be especially beneficial by sorting data in regional locations, duplicating that data to your central site and eliminating companywide repeats.

Software-Based Deduplication

A software-based system typically doesn’t require a significant change in your physical network, but it will require attention throughout its lifetime when it comes to updates and maintenance. The software costs between a few hundred dollars and a few thousand dollars, depending on quality and capabilities.

Make sure the software you choose will figure into your current data backup system as seamlessly as possible, with minimal disruption. For example, if you’re using a virtual tape library, have an IT professional evaluate its effectiveness and compatibility with different types of deduplication software to help ensure the best purchase.

You’ll also want to choose between file-level and block-level deduplication. File-level compares new and existing files, making sure only one file is saved and any copies are reduced to links back to the original file. Keep in mind that it reviews less information, but uses less processing power as a result.

Block-level deduplication breaks a file down into “blocks” of data, which are then examined for duplicate information. This detailed breakdown increases the system’s odds of finding repeat information. Which option you choose — file-level vs. block-level — depends on your preference of power used vs. thoroughness.

When you have a clear understanding of what type of deduplication system you want, a vendor will be able to offer a more personalized solution. If possible, ask to test the software before buying.

Trim All the Fat

Facing a tough economy head-on means trimming the fat in all areas, including your stored data. Deduplication technology can free up storage space, speed your operating system and give you the added efficiency your manufacturing company needs to stay profitable.

Find out how our M&D accountants can add value to your business. Email us or call us at 1 (888) 875-9770.

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